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Birth

Declaration of a birth

By virtue of the Civil Code of Québec, any birth that takes place in Québec must be declared to the Directeur de l'état civil. The parents declare the birth of their child by completing the form entitled Declaration of Birth This link opens a new window..

The information collected by means of the declaration is used to register the child's birth in the Québec register of civil status. Once the birth is registered, it is possible to establish the child's identity and the filiation, obtain its health insurance card and social insurance number and obtain its birth certificate or other civil status documents.

Once it is signed and dated by the Directeur de l'état civil, the Declaration of Birth becomes the child's official act of birth. It is therefore important to ensure that no error is made in completing the form and that all the information requested is provided.

Important

Should you want to change the surname or given names of your child after its birth has been registered in the Québec civil status register, you must submit an application for a change of name.

A change of name is granted solely for a serious reason and requires the payment of fees surpassing $300.

According to the Act instituting civil unions and establishing new rules of filiation, a child's parents can be of the opposit sex or the same sex.

Language of the act and issuing of civil status documents

Before completing the declaration, be sure you have a form in the language of your choice, either French or English. The child's act of birth will be drawn up in the language of the form used and no correction regarding the language can be made unless it is demonstrated that an error was made when registering the birth. For more information, see the directive concerning the Correction of an error regarding the language in which an act of civil status was drawn up (PDF, 41 Ko) This link opens a new window. (in French only).

The certificate or the copy of an act issued regarding an act is in the same language as the act.

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Documents relating to the declaration of a birth

Attestation of Birth

The physician or midwife completes the form entitled Attestation of Birth This link opens a new window.. The staff of the hospital or the birth centre gives you a copy of the attestation and sends the original to the Directeur de l'état civil.

Declaration of Birth

Important

On December 6, 2013, the National Assembly of Québec passed the Act to amend the Civil Code as regards civil status, successions and the publication of rights (2013, chapter 27) This link opens a new window.. The Act entails various changes regarding civil status, including eliminating the requirement to have declarations of birth or death signed by a witness.

Under this law, it will no longer be necessary to have the Declaration of Birth form signed by a witness. Therefore, if an older version of the form is given to parents, it will not be necessary to complete the Witness section.

Parents who are married or in a civil union

Only one parent can complete and sign the form entitled Declaration of Birth This link opens a new window..

It is preferable to leave the completed and signed declaration with the staff of the hospital or birth centre, who will see that it is forwarded to the Directeur de l'état civil with the Attestation of Birth.

Parents who are not married or in a civil union

Either of the parents can complete and sign the form entitled Declaration of Birth This link opens a new window..

It is preferable to leave the completed and signed declaration with the staff of the hospital or birth centre, who will see that it is forwarded to the Directeur de l'état civil with the Attestation of Birth.

Important

Parents who were unable to leave the completed and signed declaration with the staff of the hospital or birth centre must send it to the Directeur de l'état civil` within 30 days of their child's birth. If they do not, they will be charged a fee.

The fees for late registration of a birth are given in the table below:

The fees for late registration of a birth
Late registration of a birth Fee
Processing of an application for late registration (less than one year after the date of the event) $53.25
Processing of an application for late registration (more than one year after the date of the event) $107.00

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Confirmation of registration of the birth in the Québec register of civil status

The Directeur de l'état civil will send you a letter confirming that the birth of your child has been registered in the Québec civil status register.

You must check to make sure that the information about your child and the birth is the same on the Declaration of Birth, and inform the Directeur de l'état civil immediately of any error.

Once you have received the letter, you can apply for a birth certificate or any other civil status document in your child's name.

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Delivery at a location other than a hospital or a birth centre

If your child was not born in a hospital or a birth centre, you must follow the procedure described in the directive concerning the Absence d’un constat de naissance signé par un médecin ou une sage-femme (PDF, 121 Ko) This link opens a new window. (in French only).

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Child's surname

Your child can have a single or compound surname. The child's surname may not have more than two parts, which must be derived from your surnames.

If you, the parents, each have a single surname, your child may be given either of your surnames, or both, preferably joined by a hyphen.

Example

If one parent's surname is Beaulieu and the other's is Lajoie, the child's family name may be Beaulieu, Lajoie, Beaulieu-Lajoie or Lajoie-Beaulieu.

If you both have compound surnames, you may, if you wish, give your child a single surname derived from one of your surnames. If you want to give your child a compound name, you must make a choice, because the child's surname can be composed of only two parts. It is preferable to join the two parts with a hyphen.

Example

The child of Jean Gagnon-Beaulieu and Marie Bouchard-Lajoie may be given the surname Gagnon, Beaulieu, Lajoie, Bouchard, Beaulieu-Lajoie, Gagnon-Bouchard, Gagnon-Beaulieu, Bouchard-Lajoie or any other combination that the parents choose.

The surname may not contain a number or an initial.

If the child's maternal or paternal filiation alone is established, the child will bear all or part of the surname of the parent whose name is declared on the Declaration of Birth.

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Child's given names

Your child's usual given name is the name that, in addition to being in the act of birth, will be used on a daily basis to identify the child. In addition to the usual given name, you can give your child other given names. However, it is recommended to limit the number of given names to four.

If one of the given names is a compound name, it is preferable for the two parts to be joined by a hyphen.

The spelling of the given names entered in the Québec register of civil status is the spelling used on the Declaration of Birth.

It is important to indicate on the Declaration of Birth all the given names you want your child to have, because once the declaration is inserted in the Québec civil status register, it becomes your child's act of birth.

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Application for Simplified Access to Birth-related Government Programs and Services

The form entitled Application for Simplified Access to Birth-related Government Programs and Services is inserted in the declaration of  birth. The form will allow you to, among other things, give your consent to the Directeur de l’état civil to communicate to the Régie de l’assurance maladie du Québec, the Régie des rentes du Québec, the ministère de l’Emploi et de la Solidarité sociale, the Canada Revenue Agency, the Service Canada and Aboriginal Affairs and Northern Development Canada the birth-related information that will enable you, in a single operation, to take advantage of the birth-related programs and services they offer. The Directeur de l'état civil has entered into agreements authorizing it to communicate birth-related information to them.  These agreements specify procedures that comply with the application legislation, in particular concerning the protection of personal information.

When declaring the birth of their child, parents should be given, along with the form, a brochure outlining the programs and services covered by their consent. The brochure is entitled Application for Simplified Access to Birth-related Government Programs and Services (PDF, 55 Ko) This link opens a new window..

Régie de l'assurance maladie du Québec

The Directeur de l'état civil will communicate to the Régie de l'assurance maladie du Québec the information required to automatically apply for your child health insurance card. After verifying your child's eligibility, the Régie will issue you his or her health insurance card.

For more information about the health insurance card, visit the website of the Régie de l'assurance maladie du Québec This link opens a new window..

Régie des rentes du Québec

The Directeur de l'état civil will communicate to the Régie des rentes du Québec the information required for automatic registration for child assistance payments. In addition, by completing the appropriate section of the form, you can apply to receive the payments by direct deposit.

For more information about child assistance payments, visit the website of the Régie des rentes du Québec This link opens a new window..

Ministère de l’Emploi et de la Solidarité sociale

You can give your consent for the Directeur de l'état civil to communicate to the ministère de l'Emploi et de la Solidarité sociale your social insurance number and the information required so that you do not have to provide your child's birth certificate when applying for benefits under the Québec Parental Insurance Plan (QPIP).

For more information about the Québec Parental Insurance Plan, visit the department's website, under the heading Québec Parental Insurance Plan This link opens a new window..

Canada Revenue Agency

You can give your consent for the Directeur de l'état civil to communicate to the Canada Revenue Agency the information required for automatic registration for the Canada Child Tax Benefit, the Universal Child Care Benefit and the GST/HST credit, as well as for any related provincial or territorial programs administered by the Agency. In addition. by appropriate section of the form, you can apply to receive payments of the Canada Child Tax Benefit, the Universal Child Care Benefit and the GST/HST credit by direct deposit.

For more information about the child benefit programs administered by the Agency, visit the website of the Canada Revenue Agency Ce lien s'ouvrira dans une nouvelle fenêtre..

Service Canada

You can give your consent for the Directeur de l'état civil to communicate to Service Canada the information required to automatically apply for your child’s social insurance number. That way, you will receive your child's social insurance number without having to take any other steps.

For more information about the social insurance number, visit the website of Service Canada Ce lien s'ouvrira dans une nouvelle fenêtre..

Aboriginal Affairs and Northern Development Canada

You can give your consent for the Directeur de l'état civil to communicate to Aboriginal Affairs and Northern Development Canada the information required so that you do not have to provide your child's birth certificate when registering the child in the Indian Register, pursuant to the Indian Act.

For more information about the Indian Register, visit the website of Aboriginal Affairs and Northern Development Canada Ce lien s'ouvrira dans une nouvelle fenêtre..

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Certificate and copy of an act of birth

For more information about how to obtain a certificate or a copy of an act of birth, see the section entitled Certificate and copy of an act.

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Attestation

For more information about how obtain an attestation of birth, see the section entitled Attestation.

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Simplify the steps you can take with a My Québec Services Account

My Québec Services Account  This link opens a new window., available through the Gouvernement du Québec portal or directly on the Internet, is a secure online space aimed at facilitating the steps you can take with Québec government departments or agencies at the time of a particular life event. For instance, you can complete the “Becoming a Parent” questionnaire and obtain a personalized list of steps enabling you to benefit from government programs and services when your child is born. You can then save your personalized list of steps and enter deadlines and personal notes for follow-up.

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Reviewed: 2014-04-01

If you want to make a comment, a suggestion or a complaint,
feel free to contact the Bureau de la qualité des services

Website of Québec.

© Gouvernement du Québec, 2014

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