Access to Information
Distribution of information and protection of personal information
The Regulation respecting the distribution of information and the protection of personal information requires all organizations governed by the Act respecting Access to documents held by public bodies and the Protection of personal information (R.S.Q., c. A-2.1) to publish certain information on their website.
Since the Directeur de l’état civil has its own website, some of the documents concerned by the Regulation can be found there. To access documents whose distribution is compulsory under the Regulation other than those available on the Directeur de l’état civil website, we invite you to use the hyperlink to the documents of the Regulation on the Services Québec website.
Registers
While having to comply with the provisions of the Act respecting Access to documents held by public bodies and the Protection of personal information, the Directeur de l’état civil must also conform to the Civil Code of Québec, which governs the holding, safeguarding and publication of registers that are not governed by the Act respecting Access (s. 2).
Register of civil status
The register of civil status contains information regarding births, marriages, civil unions and deaths that occurred in Québec or concerns persons domiciled there. When a request for a civil status document (certificate, copy of an act or attestation) is made, the register is consulted based on the provisions of the Civil Code of Québec. Otherwise, this information is not available for consultation without special permission from the registrar of civil status, granted only in certain specific situations under section 150 of the Civil Code of Québec.
Register of officiants
The register of officiants is a data bank containing the names of authorized marriage and civil union officiants. Its purpose is to ensure that persons chosen to solemnize a marriage or civil union are authorized to do so by the registrar of civil status.
Request for service or access
For any request regarding the information contained in the register for birth, marriage, civil union or death, citizens must file a request with the Directeur de l’état civil by referring to the description of services offered by the Directeur de l’état civil and related forms.
For any request involving information not contained in the register, citizens should forward their access request to the person responsible for access to documents and protection of personal information at Services Québec.
Note that if a request is not addressed to the right person, it will be forwarded correctly immediately.
For information concerning the programs or services of another government department or agency, go to the Programs and Services (in French only).
Documents used for decision-making
The Civil Code of Québec and related regulations and our decision-making guidelines can be accessed by clicking on the corresponding hyperlink.
Regulations
Regulation respecting change of name and of other particulars of civil status
Regulation respecting the keeping and publication of the register of civil status
Regulation respecting the publication of a notice of tardy declaration of filiation
Rules respecting the solemnization of civil marriages and civil unions
Tariff of duties respecting the acts of civil status and change of name or of designation of sex
Guidelines
(in French only)
Absence d’un constat de naissance signé par un médecin ou une sage-femme
Attribution du nom à un enfant
Correction d'une erreur purement matérielle
Correction d'une erreur relative à la langue dans laquelle un acte de l'état civil a été dressé
Définition de la notion de motif sérieux justifiant une demande de changement de nom
Personnes autorisées à demander un certificat ou une copie d'acte de l'état civil
Présentation du prénom usuel dans les documents délivrés par le Directeur de l'état civil
Requêtes signifiées ou notifiées au Directeur de l’état civil
Reviewed: 2011-10-07
If you want to make a comment, a suggestion or a complaint,
feel free to contact the Bureau de la qualité des services
| Policy on privacy | Accessibility |
